Rules & Regulations

The Eastern Ontario Catchment Area is within:

• North: Ottawa River;
• East: Ontario-Québec border;
• South: St Lawrence, Lake Ontario north shore;
• West: nominally Bowmanville to Petawawa, but this excludes the important catchment area comprising the Kawarthas and this is not our intention. Consider Hwy 35 running north of Bowmanville, then the line of Hwy 35 north to Minden, thereby including Peterborough, Lindsay and the Kawartha Highlands. Then and only then might the line bend eastwards to Petawawa. This is a fuzzy line and we don’t, for example, want to exclude anyone living on wrong side of the road.

Monochrome usually means black and white but also includes sepia and images containing tones of just one colour.  A polychrome image contains one colour in addition to black and white.

The Visible World category encompasses, but is not limited to, the following classical subjects of photography: Photojournalism, Social Commentary and Activism, Street Photography, Portraiture, Still Life, Nature and Wildlife, Landscape, Cityscape, Sports and Action.

It is accepted that some post-processing is necessary to have the image show at its best. Photojournalists may follow higher standards that permit no post-processing. Landscape and other photographers may follow the Darkroom (or Ansel Adams) Rule that if it could be done in a darkroom, then it is acceptable in the Visible World category.  Simple use of HDR in extending tonal range, to put detail into shadows and highlights, is acceptable in the Visible World category.  When there is an “HDR effect”, it may be more appropriate for that image to be entered in the Altered Reality category.

The Altered Reality category encompasses works in which the photographer, beginning with a natural, real-world subject, has applied post-processing to create an effect above and beyond what was evident to the naked eye. If elements within the photograph are copied, cloned, rotated, recoloured, liquefied, solarized, textured or reshaped; if the work depends significantly on post-processing art filters; if the world of nature is significantly modified by addition or removal; or if multiple images are combined into a montage, then the work belongs in the Altered Reality category. Even without post-processing, abstractions can be created in-camera. There are darkroom techniques such as solarization and field techniques such as the deliberate use of camera motion (think of Freeman Patterson and his field of flowers) that predate digital. When in doubt, ask yourself: How do I want this image to be judged? Will the judges be asking: Why is this image entered in Altered Reality?

Judging will be carried out in two stages by two separate panels of judges. The first panel will review all electronic entries and select those to be hung in the Show.  All entrants will be notified as to the status of their submissions.  The successful entrants will be invited to have their prints framed and submitted to the Show.  Prior to the Show opening, a second panel of judges will review the curated, hung prints and assess prizewinners and honorable mentions.  In addition, one print will be selected as Best in Show for the Doug Boult Award for Excellence in Photography. During the course of the Show, a ballot will be conducted amongst visitors for a People’s Choice award; this prize will be announced at the Show closing, Sunday, August 7, 2016.

Prizes are awarded in each Division and Category either as cash, vouchers valued as follows:

• 1st prize – $100
• 2nd prize – $75
• 3rd prize – $50

There are two additional awards:

• People’s Choice award – $100
• Best in Show and Doug Boult trophy – $200

Additional photography-related merchandise will be awarded by our sponsors.

Awards will be presented to the winners on Opening Night, Saturday, July 23, 2016.  All entrants whose work has been accepted for hanging are invited, together with one guest, to Opening Night.

1. Entrants will be notified of acceptance by e-mail by Friday, June 10, 2016.
2. Full instructions and a waiver form will be sent by mail and your signed waiver MUST be returned when delivering your framed print.
3. Framed prints are to be delivered to CLiC between 10am and 4pm on either Saturday, July 16 or Sunday, July 17, 2016 to the second-floor Gallery at Books & Company, 289 Main Street, Picton.
4. Prints for display in the Show may be prepared with traditional matting and framing, or metal or canvas wrap-around prints.
5. If framed and matted, a print title and signature is customary but not essential. Prints will be adequately identified by adjacent labels.
6. Wire hangers only. Saw-tooth hangers pose problems when hanging and will not be accepted.
7. Minimum print size is 8” by 10”. The entry form will prompt you for an estimate of final matted framed print size, principally so that we can gauge wall space.
8. Framed prints should be labelled on the back with your name, the print title, your address, e-mail address and telephone number.
9. Unsold prints must be picked up from Books & Company either by photographers or their proxies on the day in question. Neither CLiC nor PECAC can accept responsibility for loss of or damage to prints not picked up at the end of the Show.
10. Photographers are asked to submit a one-page bio for inclusion in a 3-ring binder displayed at the Show.
11. Photographers are also asked to supply a half-page text to accompany each photograph. This will be displayed in the About the Artist binder. While optional, both visitors and potential purchasers will be interested in anything you can tell us about the genesis of your image.

It is understood that all submitted photographs are for sale; images marked Not for Sale will not be accepted.  CLiC will take a commission of 25% on sales.  The minimum price accepted is $100, but when setting your sale price, take into account your costs in printing, framing, the CLIC commission and your margin.  On delivery of your framed print, if you have under-estimated your costs in framing, it is possible to adjust your sale price.  A Team CLiC member can assist you in setting your sale price, if required.

Volunteers at the Show will call or otherwise notify the photographer if a print sells, and mark the adjacent label with a red dot to notify a sale. Purchasers will pick up the image at the end of the Show. Further sales are possible, given the consent of the photographer – the Show volunteers will contact the photographer for consent.  Payment to the photographer for the sale will be in the form of a cheque  sent by end-August to mid-September, 2016.

All reasonable care will be taken with works submitted. Insurance for artwork while on show premises is the sole responsibility of the artist. Neither CLiC nor PECAC can accept responsibility for loss of or damage to prints not picked up at the end of the Show. CLiC may retain copies of images submitted, particularly exhibited and prizewinning images, for use as promotional material, eg on the CLiC website. Copyright resides with the photographer and all usage will be credited. Images will be deleted from CLiC files at the request of the photographer.